Planning a huge exposition or conference is no small task and can easily bring stress to any event management team. Here are six tips to help you manage your stress and keep a positive & productive attitude.
1) DELEGATE – For those of you who are control freaks and like to take on everything yourself, this is a tough one! It is important to delegate and let go of the details. Be sure your team is prepared and all responsibilities are clearly delegated and coordinated. The greatest amount of stress is created when one team member takes on too much, or when a team is unsure of what they are responsible for. If everyone is aware of who is doing what, much stress can be avoided.
2) EXPECT THE UNEXPECTED – Even the most organized event will have unexpected problems that must be overcome. In this situation it is important to remain calm. Try the following:
- Count to 10 before you speak.
- Take three to five deep breaths to calm down.
- Be sure you have all facts before reacting.
- Get a second opinion when needed.
- Break down big problems into smaller parts, and tackle each part logically.
- Don’t be afraid to say “I’m sorry” if you make a mistake
3) MAINTAIN A POSITIVE ATTITUDE – Remember, that your team will react according to your reaction. When a crisis arises, use language that is calm and with a “can-do” attitude like “we can fix this” “we all make mistakes” instead of “we can’t do it” “that is not my problem” etc.
4) PLAN SOME ALONE TIME – Sometimes we need to get our minds clear in order to focus and be productive. Even during an expo, you should schedule some alone time to unwind. You might try getting up early to exercise or to have a nice breakfast while reading the paper, or going out to a restaurant for lunch, or enjoying a hot tub or book at night.
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